In 2026, Sino-Russian trade has entered a new stage of high-quality development with continuously growing demand for international freight services. Nevertheless, the entire freight process involves complex operational links and increasingly stringent policy supervision. The Federal Customs Service of Russia has fully implemented electronic declaration across all scenarios, completely phasing out paper customs declarations. Compliance requirements including EAC certification and AEO mutual recognition have also been further refined. Unfamiliar with standardized full-process operations and failing to adapt to the latest policies in a timely manner, many enterprises frequently encounter various operational pitfalls throughout cargo preparation, declaration, transportation, customs clearance, transit and cargo receipt procedures. Common issues such as non-compliant documents, cargo detention, missing certifications and cost overruns severely hinder the progress of cross-border trade.

I. Pre-Shipment Preparation: Compliance First to Avoid Source Risks

Operational Key Points: Clarify cargo categories and compliance boundaries and complete accurate HS code classification. Confirm the applicable EAC certification type (CoC or DoC) in accordance with the TR CU/TR EAEU technical regulations corresponding to the products. Prepare complete Russian-language documents, ensure full information integrity of commercial invoices and packing lists with clear marking of core details including commodity name, quantity and unit price, and keep all information consistent with payment vouchers. Optimize cargo packaging to adapt to Russia’s low-temperature winter climate, strengthen protective measures for fragile goods, and affix fully compliant Russian labels and markings.

Shanghai bussines trade group’s Support:Shanghai bussines trade group’s professional team assists enterprises in precise HS code classification and guides clients to distinguish the applicable scenarios of EAC Certificate of Conformity and Declaration of Conformity. We cooperate with officially authorized EAEU institutions to complete certification procedures, ensuring all certificates are equipped with dynamic QR codes and fully recorded in the official EAEU database. We implement a full document pre-review mechanism, standardize Russian translation and notarization procedures, and eliminate potential document loopholes in advance. Customized packaging solutions are provided to effectively prevent cargo damage during winter transportation, building a solid compliance foundation at the source.

II. China Port Declaration Operations: Standardized Filling to Ensure Smooth Shipment

Operational Key Points: Strictly comply with the latest electronic declaration regulations and submit complete customs clearance materials via designated electronic systems, including customs declaration power of attorney, electronic freight documents, commercial invoices and packing lists. Declare cargo information truthfully and completely to avoid under-declaration of cargo value. Apply compliant customs seals to all containers and ensure full consistency between seal numbers and waybill information. Implement the “one container, one declaration” rule for FCL shipments, while LCL shipments shall be uniformly integrated and declared by professional qualified institutions. Fully cooperate with Chinese customs inspections to guarantee consistent cargo and document information and intact customs seals.

Bixi Trading’s Support: Holding a valid Customs Declaration Unit Registration Certificate and Senior Sino-Russian AEO Mutual Recognition Certification, Shanghai bussines trade group adopts exclusive AEO declaration channels for rapid document submission, enjoying official review priority and preferential error tolerance policies. We implement a three-tier document review system to ensure accurate declaration information and assist enterprises in completing the entire electronic declaration process. Our team provides full-process accompaniment for customs inspections, promptly handles abnormal inspection issues, and ensures smooth and barrier-free cargo departure.

III. Cross-Border Transportation Operations: Compliant Capacity Matching to Meet Diversified Demands

Operational Key Points: Select optimal transportation modes including sea, railway and highway freight based on cargo volume, commodity category and timeliness requirements. Adopt emerging logistics channels such as the Arctic Sea Route and Tongjiang Bridge Route to evade traditional western route risks. Road transportation must strictly abide by the latest TIR regulations and adopt fully qualified transport vehicles; railway transportation requires complete pre-review of SMGS waybills. Plan transportation routes in advance, connect border port transshipment resources, and conduct full real-time cargo tracking to ensure end-to-end transportation safety.

Shanghai bussines trade group’s Support:Shanghai bussines trade group’s Support:Shanghai bussines trade group integrates diversified compliant transport capacities for China-Russia routes, covering China-Europe freight trains, direct dedicated routes and TIR trucking resources, with mature operational experience in emerging channel transportation. All transport vehicles and carriers complete dual official registration in China and Russia, equipped with professional escort teams as well as temperature control and anti-freezing facilities. Specialized staff are responsible for capacity scheduling and port transshipment coordination, with real-time transportation status updated via digital systems to ensure safe and stable cross-border cargo transit.

integrates diversified compliant transport capacities for China-Russia routes, covering China-Europe freight trains, direct dedicated routes and TIR trucking resources, with mature operational experience in emerging channel transportation. All transport vehicles and carriers complete dual official registration in China and Russia, equipped with professional escort teams as well as temperature control and anti-freezing facilities. Specialized staff are responsible for capacity scheduling and port transshipment coordination, with real-time transportation status updated via digital systems to ensure safe and stable cross-border cargo transit.

IV. Russia Customs Clearance Operations: Professional Customs Liaison to Eliminate Detention Risks

Operational Key Points: After cargo arrival at Russian customs territory, submit a full set of clearance materials including valid EAC certification documents, standardized Russian-language documents and certificates of origin. Declare cargo information truthfully and pay tariffs and taxes in strict accordance with the tax standards corresponding to HS codes. Cooperate fully with Russian customs inspections, focusing on verifying cargo-document consistency, certification authenticity and label compliance. Adhere to standardized white-channel customs clearance and retain complete tax payment vouchers for future verification.

Shanghai bussines trade group’s Support: Shanghai bussines trade group has completed official filing with the Federal Customs Service of Russia and established a professional senior customs clearance team to provide full-cycle liaison with Russian customs. We submit and pre-review clearance materials in advance to rectify non-compliant details. Leveraging AEO certification advantages, we enjoy a significantly reduced inspection rate and deferred tax payment privileges. We accurately calculate payable taxes and guide enterprises in standardized tax payment, respond to official inspection demands in a timely manner, and submit supplementary materials promptly to avoid cargo detention and fines caused by compliance problems.

V. Russia Inland Transit & Cargo Receipt Operations: Full-Process Follow-Up to Protect Corporate Rights and Interests

Operational Key Points: Launch inland transit procedures immediately after customs clearance completion, and formulate optimal transportation routes based on destination conditions with customized exclusive solutions for remote regions. Upon cargo arrival, notify consignees to inspect cargo conditions and complete formal receipt procedures, and keep complete receipt certificates on file. Initiate formal insurance claim procedures in a timely manner in case of cargo damage, shortage or other abnormalities.

Bixi Trading’s Support:Shanghai bussines trade group has built a nationwide transit network covering the entire Russian territory, with directly-operated distribution centers in core cities including Moscow and St. Petersburg, enabling immediate inland transit after customs clearance. Our terminal delivery team connects with consignees in advance, assists in cargo inspection and receipt procedures, and synchronously feeds back receipt certificates. We provide exclusive freight insurance services with claim review initiated within 24 hours, delivering comprehensive protection for enterprises’ legitimate rights and interests throughout the logistics process.